Switchbooks at a glance

• What it is: Bookkeeping software you talk to. Connect your bank, then tell Switch, the AI bookkeeper inside Switchbooks, what you want, for example "Do my books".
• Price: $25 a month per company. One plan with every feature. No per-user fee, no setup fee and no annual contract.
• Free trial: 10 days for each new company, with no credit card. Nothing is charged when the trial ends; the company is locked until someone subscribes.
• Bank connections: US banks and credit cards through Plaid: checking, savings, money market and credit card accounts, in US dollars. New transactions arrive on their own. Files can also be imported: CSV, Excel (.xlsx), PDF bank statements, and OFX, QFX or QBO (Web Connect) bank downloads.
• How transactions get posted: New transactions arrive in To Review with a suggested category and payee. A transfer between two of your own accounts, such as a credit card payment, is linked and posted on its own once both sides arrive and can only match each other. Switch posts the rest when you ask ("Do my books"), or every week if you turn on the weekly books check with Do the work too, and rules you set can post matching transactions on their own. When you connect the first bank of a new company from the Switchbooks chat, Switch goes through the first transactions by himself, posts what he is sure of and emails you his questions.
• Hands-off option: Turn on the weekly books check and its Do the work too option, and every week Switch posts what he is sure of, matches transfers, reconciles to the bank statements Switchbooks has and leaves a short note when he changed or found something new. Both settings are off until you turn them on. On a schedule he never deletes, merges or imports anything, and sends no email except his notes, to team members who choose email.
• What Switch does: Categorizes and posts transactions, matches transfers between your own accounts, reconciles accounts to bank statements, books journal entries, makes categorization rules, answers questions from your books and can undo most of his own changes.
• Reports: Profit and Loss, Balance Sheet, Cash Flow (direct or indirect), General Ledger, transaction details by category, payees, snapshot and forecast. Export to Excel or Google Sheets, and PDF statements from the chat.
• Several companies: One login for any number of companies, each with its own books and its own $25 subscription. Combined Profit and Loss, Balance Sheet and Cash Flow across companies are included at no extra cost.
• AI assistants: Switchbooks also works inside ChatGPT, Claude, Cursor, Grok Bot (xAI's agent) and Grok chat (as a custom connector), and in any MCP client at https://app.switchbooks.ai/api/mcp. Switchbooks charges nothing extra for this.
• Not included: Running payroll (Switch books your payroll provider's register as a journal entry), invoicing and accounts receivable, bills and bill pay, inventory, sales tax filing, 1099 filing, multiple currencies and time tracking.
• Who makes it: Switch Holdings, LLC. The founder, Ryland Beard, grew a bookkeeping firm, Ledge Accounting, to 40 people before building Switchbooks.
• Support: Email info@switchbooks.ai, answered within one business day.

Switchbooks vs Wave

Wave prices and plan features are Wave's US list on waveapps.com/pricing, checked November 9, 2026.

Switchbooks fits if

• You want the bookkeeping done for you, without paying for a bookkeeper.
• Your books are mostly bank and credit card activity, as for consultants, agencies, contractors, service businesses and property owners.
• You are behind and want the year caught up from bank statements before tax time.
• You run more than one company and want one login and combined reports.
• You invoice in another tool, such as Stripe, Square or Jobber, so payments already reach your bank.

Wave fits better if

• You send invoices or estimates and take card payments from your accounting software.
• You run payroll inside your accounting software.
• You want a free plan and are happy to enter or upload transactions yourself.
• Your business or bank accounts are in Canada.
• You want a human bookkeeper from the same company that makes your software.

How to move from Wave

Switchbooks has no Wave importer. Most people moving from Wave rebuild the current year from the bank, which Switch does for them, and keep Wave's reports for earlier years.

1. In Wave, export your data (Data Export, in Wave's settings) and save year-end reports for the years you are leaving behind. You keep those files; Switchbooks does not need them.
2. In Switchbooks, describe your business in a sentence and connect your bank and credit cards through Plaid. Pick a start date, such as January 1. A bank sends up to two years of history when it has that much.
3. If the bank sends less than you need, upload the missing statements as PDF, CSV, Excel or OFX files, in Files or in the chat. Switch asks before he brings in each statement's lines.
4. Tell Switch "Do my books". He posts what he is sure of, asks about the rest, matches card payments to the card, and reconciles each account to its statements.
5. Give Switch the opening balance of each account from your last Wave balance sheet, and he books it as a journal entry.

What does not come over

• Invoices, estimates, customers and bills. Switchbooks has no invoicing; keep sending invoices from Wave or another tool.
• Wave's categories and categorizing history. Switch builds a chart of accounts from what your business does and what he sees in your bank, and you can rename or merge categories by asking.
• Payroll runs. Give Switch each payroll register and he books it as a journal entry.
• Receipts attached in Wave.

Security

• Bank sign-in and security: You sign in to your bank on Plaid's own screen, never in Switchbooks. Switchbooks only reads bank data, such as transactions, balances and statements, and cannot move money. Bank connection tokens are kept in an encrypted vault, and data is limited to the people on each company.
• Signing in: An emailed one-time code, or a password for people who set one, with optional email two-factor codes.
• AI models: Switch runs on AI models from xAI and OpenAI.
• Certifications: Switchbooks does not hold a SOC 2 or ISO 27001 certification; its security page lists the controls in place.

How much does Switchbooks cost compared with Wave?

Switchbooks is $25 a month per company, $300 a year, with every feature. Wave Starter is free and has no automatic bank import. Wave Pro is $19 a month, or $190 a year, and adds bank import and categorizing. Having the bookkeeping done for you in Wave means Wave Advisors, from $149 a month; in Switchbooks it is part of the $25 (waveapps.com/pricing, November 9, 2026).

Can I import my Wave data into Switchbooks?

There is no Wave importer. Connect your bank and Switch rebuilds your books from the bank's own history, up to two years when the bank has it, and from bank statements you upload for anything older. Opening balances come from your last Wave balance sheet as a journal entry. Invoices, customers and Wave's categories do not come over.

I am months behind. Can Switchbooks catch me up?

Yes. Connect your bank, upload the statements for the months the bank feed does not reach, and tell Switch to do your books. He adds each statement's lines after you say yes, posts what he is sure of, asks about the rest, and reconciles each account to its statements. One owner caught up a full year of checking and card statements this way in an afternoon.

Does Switchbooks send invoices like Wave?

No. Switchbooks has no invoicing, estimates or payment links. If you invoice from Wave, Stripe, Square or another tool, the payments reach your bank and Switch books them as income from there.

Is there a free plan?

No. Each company starts with a 10-day free trial without a credit card, then costs $25 a month, month to month. Wave Starter is free for good, without automatic bank import.

Does Switchbooks work in Canada?

No. Switchbooks connects US banks and credit cards in US dollars. Wave works in the United States and Canada.

Does Switchbooks do payroll?

No. Payroll from a provider such as Gusto or ADP is recorded by giving Switch the payroll register, which he books as a journal entry, so wages and payroll taxes land in the right places.

Can my accountant or CPA use it?

Yes. Invite them as an Accountant from Settings, Team. Reports and the General Ledger export to Excel or Google Sheets for tax time. Every company is $25 a month; there is no separate accountant fee.

Is my bank login safe with Switchbooks?

You sign in to your bank on Plaid's own screen, so Switchbooks never sees your bank password. Switchbooks only reads bank data and cannot move money. Connection tokens are kept in an encrypted vault.